2013-12-06
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How to Enable Advanced Stock Management and Handle Product Using It

With Advanced Stock Management feature, PrestaShop 1.5 allows its users to bring a piece of accounting to their shops and see visualized when PrestaShop stock was changed, who did it and how it was modified (increased/ decreased or transferred). In plain words, there you will see detailed logging showing extra information on how the stock was changed.

How to Enable Advanced Stock Management?

In your back-end using the top menu bar, select Preferences tab and click on the Products option from the drop-down. Then scroll down to the section Products Stock. There should be set radio button with the green checkmark in front of option entitled Enable Advanced Stock Management.

After enabling you will be able to find separate section for managing stock. You can see it if you select Stock section of your Admin or Stock tab of ribbon menu in Store Manager for PrestaShop.

Please note that this option only makes available the possibility to manage stock of goods in more profound manner. Basically, it only “turns on” this functionality and “shows” additional section to manage stock on advanced level.

Why All Products are Not Automatically Added to Advanced Stock Management When It Is Enabled?

There might be the situation when you need to manage via Advanced Stock Management system only some goods and for other entities need to change quantities manually. Thus, you have to indicate which products should be included in particular warehouse and actually managed via Advanced Stock Management.

How to Massively Add Products to Advanced Stock Management System?

To perform the action, select products needed, and in lower grid in the tab “Quantities” check the box “I want to use advanced stock management system for this product” and radio button “Available quantities for current product and its combinations are based on warehouse stock”.

This way for selected products current physical stock will be ignored and the values for quantity will be the same as indicated in Advanced Stock Management section.

What Does the System of Advanced Stock Management Involve?

To manage stock on advanced level you need to create warehouses, assign products to them and then you will have comprehensive insight into history of your inventory changes. Basically, for the mentioned purposes there are 3 sections in Stock tab of ribbon menu available in Store Manager for PrestaShop.

Warehouses

If you want the products to be managed via Advanced Stock Management, they should belong to some warehouse. Thus, you need to create warehouses first. Their number can be unlimited and you can add as many storage places as you have.

For warehouses it is important to indicate some general information like title, currency used, address etc.

You will need them further.

Stock Management

This section shows you all the products you have at your shop including those which you manage using Advanced Stock Management and those for which you indicate quantity manually. In the tab “Stock Movement” you will see visually represented the history of stock changes for products for which Advanced Stock Management option is enabled.

You can also increase, decrease and transfer stock to other warehouse using buttons in the main menu. Important is that you will not be able to indicate quantities for product here if it was not previously assigned to any warehouse. If this is the situation, you can assign products to warehouses directly from this page. Select products and in tab “Warehouse” check the boxes to massively assign product and its combinations to available at your store warehouses.

Another way to do it is to select products and link them in bulk to warehouse(s) in section “Warehouses” of lower grid in case they were not added yet.

Stock Movement

This page allows to see the general picture of re-stockings that include any movements connected to quantity changes in all warehouses. You can export information available there to the file to have general report on stock coverage.

Experience visual comfort and speed in accessing information on products and their stock changes from one place with Advanced Stock Management feature.