How to Set Up PrestaShop Advanced Stock Management and Track Inventory With It
2019-02-13 2017-05-12
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How to Set Up PrestaShop Advanced Stock Management and Track Inventory With It: Step by Step Instructions

PrestaShop Advanced Stock Management feature continues to acquire more and more admirers. It is a great tool for inventory management optimization that allows store owners to use multiple sources of inventory and handle them in one place.

Advanced Stock Management allows you to indicate quantity for every product (combination) in your store, specify the warehouse, product is kept in (with multiple carriers), track inventory movements, it’s current status etc.

Starting from version Store Manager for PrestaShop enhances Advanced Stock Management (further ASM) possibilities and brings new possiblities to inventory tracking via this tool.

Below in this post you will find out how the system is set up in Store Manager for PrestaShop, how it works and what concepts Advanced Stock Management comes with. (This tutorial shows ASM overview in PrestaShop 1.6.x)

1. Activate PrestaShop Advanced Stock Management Option

At start you need to enable ASM. You can find it at PrestaShop admin side, but not in Store Manager application. Activating includes the following actions from you:

  1. Log in to your store admin panel.
  2. Navigate to left side menu and find Preferences option. Drop down menu offers you various departments, among which Products section is available. Click on it and scroll down to Product Stock section on this page.
  3. Enable ASM. If necessary allow system to associate all new products with ASM automatically and set default warehouse (after you create warehouses).

This tab should appear in Store Manager’s main menu.

2. Add PrestaShop Warehouses

ASM can not be used for inventory tracking if no PrestaShop warehouse exists. Each of product and combination should be assigned to the warehouse or warehouses, so warehouse creating is the next thing you should get ready with.

  1. Open Stock->Warehouses in Store Manager application.
  2. Press Add Warehouse button on the toolbar.
  3. Insert all the details asked for the warehouse:
    • Reference (unique identifier) and warehouse name
    • Manager responsible for its running
    • Physical address
    • Select management type and stock valuation currency
    • Assign carrier
    • Link warehouse to specific shop

3. Assign PrestaShop Products to Warehouse

PrestaShop merchandise will be tracked via Advanced Stock Management if your products (and combinations) are assigned to warehouses. Store Manager offers you usual manual method of product assign, bulk associating in product lower grid or in the process of import. Let’s review each

Assigning Warehouse Manually

Whenever several products miss warehouses, you can prefer this way of assigning

  1. Hover over product catalog to reach necessary product (or its combinations).
  2. Open Warehouse tab in the lower grid.
  3. Check box for warehouse, product or combinations will be located at and save changes.

This is how Advanced Stock Management functions and how Store Manager simplifies merchandise handling if this option is enabled.

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Bulk Warehouse Assign

Whenever you need to assign warehouse to whole category products, you can do it in the lower grid of Store Manager application.

  1. Choose all the products PrestaShop warehouse will be assigned to in Store Manager.
  2. Open Warehouse tab in the lower grid.

  3. Check boxes for products under the warehouse, the products should be assigned to.

Assign Warehouse via PrestaShop Import

Another way of warehouse associating is import. Uploading products to your store you can create warehouse associations.

Beside product related details, your import file should include Warehouse column, that respectively contains warehouse name. The item to be assigned to more than one warehouse, you must input each warehouse in separate row under the same product (See the screenshot of sample import file).

Configure settings within product import wizard, paying attention to fields mapping. File column, listing warehouses should be assigned to fitting database field. Do not forget to select suitable product identifier.

4. Allow Stock Management for PrestaShop Products

In order to handle all product quantities via PrestaShop Advanced Stock Management rather than in usual way, you have to enable system for these items.

  1. Select the products in Store Manager application.
  2. Navigate to the lower grid Quantities tab.

    1. To get PrestaShop stock synchronized with warehouse one, enable the first two options.

    5. Adding Stock to PrestaShop Warehouse

    Now product quantities will be managed and tracked through ASM, since you have enabled it on previous step. Let’s add stocks to warehouses.

    1. Open Stock->Stock Management in Store Manager. This section keeps all the products and combinations you have at online store.
    2. Select a product or combination (expand product rows to get the list of combinations it has), stock will be added to and click Increase button either on toolbar or in the context menu.

    3. Special Stock Management window appears. In this window you add quantity to certain warehouse.