PrestaShop Access Management - Employee Control
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PrestaShop Access Management – What’s That? And Why Do You Need It?

Owning a web store usually requires cooperating with other specialists like employees, suppliers, partners etc. For the cooperation to be successful and effective, these people need to be provided with the access to some sections of your store database, which they have relation to. Taking such measures may appear quite risky, so it demands high attention and caution. Store Manager for PrestaShop minimizes any risk of taking advantage of such access, making it possible to give particular permissions to separate people. This way you can grant or limit access to different sections of catalog, instead of allowing to log in everyone as administrator.

If you manage your store data directly from your PC using Store Manager for PrestaShop, this functionality can be reached by clicking at small padlock icon at application’s top menu.

If you haven’t installed Store Manager yet, download the free trial and connect the application to your store database using the wizard inside. Read about other Store Manager tools to simplify and speed up PrestaShop store management

The following options are available in the drop-down:

  • Users and Permissions;
  • Logout;
  • Remove Protection

  • Set Access Permissions to PrestaShop Database with Store Manager

    Let’s get deeper into every of them.

    PrestaShop Users&Permissions

    PrestaShop Users and Permissions Creation Notification with Store Manager

    After you select this option, you will see the message, notifying you that this action will result in creation of additional tables at your database, where access management details will be actually stored. Do not worry, this will not cause any damage to your PrestaShop and will serve only for information storing.

    PrestaShop Users and Roles Setup with Store Manager

    Enabling PrestaShop access permissions by clicking ‘Yes'(see above screenshot), will call out a window comprising two tabs:

    – Users

    – Roles

    Set Permissions for New User with Store Manager

    PrestaShop users is the first section, but we recommend setting up roles before users. It saves time, since roles determine what parts of PrestaShop can be accessed. Multiple employees can share the same PrestaShop user roles.

    To create new role press “Add” button and indicate its title. Next uncheck “Administrator rights” checkbox to determine what exactly options and operations a user with this role has access to. It’s a long list and might take some time to look through, but it’s a crucial step in keeping your site secure. Also, once you set up the PrestaShop user roles, you won’t have to modify them each and every time further.

    Add New User in Users Permissions Tab with Store Manager

    The obvious benefit is that if you need to assign another user the same access role, you don’t have to accomplish mentioned steps again. So if you have a few members of the staff trained for updating inventory, you can create one role for them and assign to it their individual accounts that will be used by users while accessing the application.

    ‘Users’ tab allows to create different accounts (login credentials) for everyone you need to give access to your store, indicating username, password and role for account.

  • Login&Logout

  • These options allow to enter or exit definite managing account without restarting the application. For example, your Sales Manager created orders received offline and worked with Customers&Orders sections. After he/she finishes the task and logs out, Inventory controller can log in to refresh quantity of low-stock items.

  • Remove Protection

  • Using this option you can disable PrestaShop access management. This action deletes all roles (except of administrator access) and user accounts assigned to them.

If your store is managed by more than one person, consider enabling users and roles functionality. Have more control over what’s going on at your store, granting or limiting PrestaShop access permissions to sensitive data of your store.

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